All Howard Alan Events Art Festival Applications are available through ZAPPLICATION.

Howard Alan Events is a proud, paperless company! For questions about Zapplication, please call 888-562-7232.

If you absolutely cannot apply through Zapplication and need a paper application, please email Howard Alan Events with your information.

(561) 746-6615 | Info@artfestival.com

Requirements to apply

  • 3 images of artwork
  • 1 image of 10x10 outdoor display with white canopy tent. INDOOR displays WILL NOT be accepted.
  • Biography or website of yourself and work
  • Jury Fee (Non-refundable Application Fee): The jury fee is either $25.00 or $35.00, depending on the specific event.

Jury Information

  • This competitive show is limited to the number of exhibitors we can accept, chosen by a jury of highly qualified, talented, experienced artists.
  • All participants in the show will be chosen by this jury, which meets weekly. 
  • Zapp will be updated when categories and/or the show closes; wait list applications will then be accepted. Artists will be called from the wait list by category as cancellations are received; at that time, artist can accept or decline our invitation to exhibit.
  • Please allow 2 to 4 weeks to process your application once it is marked RECEIVED in Zapp
  • You will not be charged a late fee if we receive your application more than 30 days before the show date and are informed of your acceptance within 30 days of the show.

Show Deposits/Payments

  • You cannot pay through ZAPP or PayPal. Our online payment portal (artfestival.com) is for balances only; you cannot pay your deposits online as the office needs to verify your invitation.
  • Once invited, a fifty-dollar ($50) deposit may be made in lieu of the full booth fee ONLY if the event is more than thirty (30) days away.
  • If you are registered for a show ($50 deposit paid), the balance must be paid NO LATER than thirty (30) days prior to the event or a fifty dollar ($50) late fee will be applied to the balance.
  • If you are applying within 30 days of the show, you will be charged a $50 late fee.
  • It is important that you include the event name and date on the credit card authorization form or check to avoid miscommunication. 
  • Credit cards or checks are accepted. A $36 bank fee will be charged on all returned checks. The fee may be higher with international checks.
  • Download the Credit Card Authorization form or Credit Card Fillable Authorization form and send it via mail, fax, or email to our office. Please specify which show you are paying for on the form. You may also mail a check made out to Howard Alan Events and mail to office.

Cancellation Policy

  • Cancellations must be made in writing (preferably emailed) at least 60 DAYS prior to the show. If you cancel with the proper amount of notice, you will receive a show credit for all show fees paid, good for 2 years toward another invitation.
  • Application fees are non-refundable. 
  • If you cancel within 60 days of the show, you are liable for the balance and will not receive a credit.
  • We do not, at any time, issue refunds unless we have cancelled a show with ample time prior to its scheduled date. If a show is canceled AFTER logistical and advertising arrangements have been made, refunds will not be issued under our rain or shine policy nor due to any forces of nature, (i.e., hurricanes, tornados, floods, earthquakes) as outlined in the application. If you are not paid in full at this time, you are still liable for the balance. You will not be able to exhibit in a future Howard Alan Event until the show balance has been paid. We understand that there are many unforeseen circumstances that may arise last minute, however, we cannot make exceptions to this policy. 

Exhibitor Standards

  • Artwork must be original, handcrafted, and directly created and showcased by the approved individual artist or through a collaboration between two artists.
  • The participation of teams or companies is prohibited.
  • The artist whose work has been accepted is required to be present throughout the event to engage with patrons.
  • Subletting or sharing of space is prohibited.
  • The use of kits, imported goods, or mass-produced items is strictly prohibited.
  • The artwork images and booth display you apply with must be up-to-date and consistent with what you will set up at the event.
  • One medium only per booth is permitted; any medium not approved during the application process that appears in your booth at an event will be removed.
  • Howard Alan Events allows a limited quantity of offset prints, giclees, and reproduced work that must be clearly labeled as such.

No Solicitation

Exhibitors are present at our shows for the purpose of representing and selling their work. No exhibitor is permitted to engage in any type of solicitation of any products, supplies, outside events or any other non-related business activities during the event.  Failure to comply will cause possible expulsion from the show.

Liability Insurance 

All exhibitors selling food for human or pet consumption AND exhibitors selling products that are applied to the skin (soap, skin care, etc.) are required to have product liability insurance. A one million dollar liability insurance policy, complete with Product Liability Insurance, naming Howard Alan Events, Inc. and American Craft Endeavors as co-insured, indemnified, and held harmless in the event of damage of property, injury, death, alleged sickness from food/skin care product, and any other damages or claims, suits, etc., shall be in force and on file in our office prior to being in attendance at an event.

Taxes

Each exhibitor is responsible for collecting the state sales tax and filing a report with the local Department of Revenue.

Show Information Packet

If invited and after show fee/deposit has been made, the show information packet will be sent by email. The information will include all details of the event. Set-up and breakdown times will be strictly enforced. This information supersedes all information on Zapp.

Booth information:

  • Displays must be professional and aesthetically pleasing.
  • All tents MUST be white.
  • Booth spaces are approximately 10' wide by 10' deep. Double booths are available on a limited basis.
  • If invited, your booth display at the event should match the booth display picture that was submitted with your Zapp application. There are no exceptions to this rule. If you have any display changes prior to the festival, you must resubmit your booth image for approval.
  • Artists must use appropriate professional display systems like pro panels or heavy mesh walls. Grid walls, and temporary mesh walls will not be permitted. Your setup should be both professional and robust, ensuring safety and functionality.
  • Draped tables are prohibited at our art festivals (but they can be used at our craft festivals). You may use a small, finished designer-style table made of wood, glass, or metal, such as a sofa or accent table. Pro Panel-style desks, pedestals, or proper display pedestals are permitted.
  • Handwritten signs, sale signs and award ribbons from other events are strictly prohibited.
  • We encourage you to check the display requirements section on our website for helpful suggestions and tips.
  • Exhibitors will leave their exhibit space clean after packing up at break down. If your space is not clean after an event, you may be expelled from future shows.
  • Exhibitors are responsible for making their tents sturdy against wind, rain, etc. (40lb weights per tent leg is required). Tents MUST be manufactured with a certificate of flame-retardant materials. Staking into the ground is not permitted.
  • Howard Alan Events is not responsible for lost, damaged or stolen property. All work, display and storage may not go beyond the assigned exhibitor space.
  • Please contact The Tent Guys (561-374-1783) for rentals. If you plan on renting a tent and/or full display, please note this on your application.

Refund Policy

THERE ARE NO REFUNDS FOR CANCELLED SHOWS! However, a credit good for 2 years from the cancellation date will be issued to your account if you notify the office more than 60 days before the event date. The exhibitor is responsible for the entire show fee if the event is cancelled with less than 60 days prior to the show and you will not receive a credit. There are NO EXCEPTIONS to this rule! If you cancel an event within 60 days of the show date, you are liable for the show balance. You will not be able to exhibit in a future event until the show balance has been paid.  All cancellations MUST be in writing (email preferred).

There are no rain dates. There will be no refunds or credits if a show is cancelled due to rain, floods, hurricanes, or any other forces of nature after logistics and advertising have been arranged! 

Legal Agreement:

The undersigned does hereby discharge, release and hold harmless, HOWARD ALAN EVENTS, INC. & AMERICAN CRAFT ENDEAVORS (all cities, property owners, and associations) and all co-sponsors from any and all manner of action, suits, damages, or claims whatsoever arising from any loss or damages or claims, to the person or property of the undersigned while in possession or under the supervision of the sponsors during the Festival, and hereby consents to enforcement of all rules of this event. Furthermore, the undersigned artist hereby certifies that all display work is handcrafted and created by the show participant. Participant understands that any mass-produced item on display can cause expulsion from the show or future shows. There are no rain dates. There will be no refunds or credits if a show is cancelled due to rain, floods, hurricanes, or any other forces of nature after logistics and advertising have been arranged! There will be no refunds on artist cancellations. Credit will be issued if Howard Alan Events, Inc. & American Craft Endeavors is notified in writing at least (60) SIXTY days prior to an event. Exhibitors are responsible for full payment of show fee if cancelled less than 60 days prior to event. MANAGEMENT RESERVES THE RIGHT TO DISQUALIFY ANY EXHIBITOR CAUSING ANY PROBLEMS TO FELLOW EXHIBITORS OR MANAGEMENT. Failure to comply with the rules and regulations set forth may result in expulsion from any and/or all events. Management reserves the right to make final interpretation of all rules.

The undersigned understands that if this application is not accepted, the Application Processing Fee is non-refundable. If accepted, HAE/ACE has my permission to reproduce my artwork, through the photographs I have submitted, for the purpose of advertising and marketing the festival. HAE/ACE also has my permission to publish photographs or videos taken of my booth, my work and me during the festival for purposes related to promotion of the festival, past or future.

Management reserves the right to make final interpretations of all rules and regulations. Please read the general release before applying.

Share